At first, the idea was to start off with one-day session and to plan later sessions after that. I suggested to shorten this first session to half a day. Eventually it turned out that no further sessions were needed because the management felt they could continue the process by themselves.
Although I did not mention an agenda or program for the session I did have a rough structure of questions in my mind which consisted of the following elements: 1) What do you want to come out of this conversation?, 2) What is distinctive of your firm? , 3) What does not need to change?, 4) What would you like to be better in 100 days?, 5) What did you find most useful in this session?, 6) What ideas for specific small steps forward have you found in this session? The session took place in a constructive atmosphere and was interesting. The participants were active and open. They could openly speak out about what bothered them and what they felt was important. Here is a brief summary of what was said:
- Desired usefulness of the session: at the start of the session the participants said they hoped the following things would come out of the session: 1) that the trust and the positive energy at the start of the company would return, 2) that a beginning would be made with the formulation of a specific and shared long term vision for the future, 3) that the communication and openness would improve ("We need to learn that say what is bothering us at the right moment").
- What is distinctive of the firm? 1) young, 2) involved with and committed to our clients, 3) decent fees, 4) we only do what we are good at.
- What does not need to change? 1) the internal organization of the firm, 2) financial results are good, 3) we are able to create client loyalty, 4) good reputation, 5) we take care well of employees, 6) our portfolio of activities is well chosen, 7) people management is going well enough, 8) good working atmosphere.
- What would you like to be better in 100 days? 1) the communication between us will be better and opener, 2) we implement our ideas, 3) we notice that we are building for the long term, 4) We have taken concrete steps with respect to our office relocation, 5) we not only work in this company we also work on our company, every one of us feels that responsibility. Advantages of these improvements are: 1) we'll have more energy, 2) our enthusiasm will also make employees more enthusiastic, 3) we'll be calmer because we have more clarity, 4) we take on new things, 5) we'll lead more effectively, 6) the quality of our firm will improve, 7) we'll get new clients. This will all lead to: 1) employees will notice that what we say will also get done, 2) clients will see a firm instead of only individual consultants).
- Most useful in this session: 1) to get right back to where we once started (we relived that experience and the enthusiasm and energy came back), 2) we must answer the question: what will we say 'no' to?, 3) it is necessary to formulate our corporate strategy, 4) thinking in terms of that 100 days period, 5) we realize that we must be able to say to each other what we have on our minds, 6) it has become clear that everyone realizes that we must come to a shared strategy/vision for the future.
- Steps forward: 1) plan the follow up session, 2) each member prepares a two page document about our corporate strategy, 3) make an action list.
This type of question is interesting and a bit of a challenge because it raises somewhat of a tension between two solution-focused principles. One principle is to be client led which means that, as much as possible, you follow the clients preference and use their perspective. Another principle is to avoid getting trapped in a downward spiral of searching for problem causes which is not likely to be helpful for building solutions.
I decided to say the following: “It is, of course, fine by me that you will do this but I don't think it is such a good idea for me to facilitate this process." They looked at me surprised. I explained: "I have noticed that I am most effective when I do things that I expect to be useful. And I notice that I don't believe that this is likely to be useful." The suprise had not quite left their faces yet and someone asked: "Why don't you think it will be useful?" I explained: "In the past, I used to work like that and I noticed that it usually did not contribute to conflict resolution and often even made things worse. By focusing on who did what wrong when and why you often relive those painfull situations. The feeling comes back and often the conflict flares up again. I would find that a pity. You also see the opposite. In this session I asked you what you were so enthusiastic about when you founded this company and when we were talking about this you became all enthusiastic again. You see?" They nodded en confirmed that this was what had happened. Then I said: "This is why I think it is better that I should not be the one to facilitate this process for you." Then, the manager who had raised the idea in the first place said: "Perhaps it is better if we forget about this altogether?" And so they did.